The Perfect Tools a Person Can Use After Hiring a Virtual Assistant

You have finally decided to reduce your workload and successfully hired a Virtual Assistant. Now the next question comes to your mind- What tools and tasks should you assign your Virtual Assistant? What exactly can you Virtual Assistant do for you? How will your Virtual Assistant work?

Virtual Assistants can help in understanding your user queries, create content and share relevant information. They have no work time restrictions, which means they will be able to you all the time.

In simple words, Virtual Assistants can assist you with almost every admin task that can’t be automated. Here are some tasks that your Virtual Assistant assistant can do for you-

• Functions that can contribute to your business growth- managing social channels, manage recruitments, creating relevant content.
• Time-consuming admin tasks, including email management, travel arrangements, blogging, reminder services, etc.
• Tasks concerning research- market research, deep online research, etc.

Hire the best virtual assistance agency that can effectively handle your tasks. 

Importance of Virtual Assistance Service

Personal assistants always need to work closely with their employer, both geographically and literally. With the rise of shared workspaces and technology such as Skype and the Cloud, in-house work is becoming impractical and outdated.

Since online business operations and interactions are becoming relevant, a virtual assistant team is now a valuable resource for companies of all sizes and shapes.

A virtual assistant team works similarly to their onsite predecessors. However, instead of being constrained in the office, Virtual Assistants can work for your business from anywhere in the world.

Virtual Assistant Makes Your Worklife Easier

Businesses always need to have a strong online presence, which is challenging in this competitive industry. 

Hiring a professional virtual assistance service will make your life easier by offering the best services. As they will help to take your workload and handle your time-consuming tasks.

Drive Your Business Growth

As a business owner, it becomes tedious for you to manage all the tasks by yourself. Hire a talented virtual assistant team and describe your requirements. 

All you need to do is develop an understanding of your business ethics and current policies before the process begins. They’ll find opportunities and develop strategies to grow your business. 

Helps to Save Money

When you hire an employee, you offer them a salary and also take care of few more things:

• Taxes
• Compensation
• Sickness Leaves
• Other benefits

While virtual assistants are independent workers. You’ll not be liable to handle their expenses. You only need to hire them for a specific job and pay them as required.

Offers Higher Productivity

Since you hire a virtual assistance agency for a specific job, you don’t need to worry about productivity. VAs don’t work under the traditional 8-hours workday. The work under strict timelines. 

They dedicate all their time to complete the tasks on time or even before the deadline.

Reduces Your Work Stress

As a business owner, you might need to take care of several important tasks. With the hectic schedule, you might miss out on certain tasks.

You can use the help of a virtual assistant. Your e-commerce virtual assistant can assist you with crucial tasks, including-

• Conduct market research
• Email Management
• Important event scheduling
• Implementing Search Engine Optimization
• Developing Content 
• Online Marketing
•  Data Entry
•  Answering calls 
•  Web Development

Professional virtual assistants are incredibly skilled in various sectors and help an efficient organization of your store. 

Now that you’ve hired a virtual assistance agency, you need to monitor their performance. But how? We’ve enlisted the perfect tool to monitor performance you can use after hiring a Virtual Assistant. 

Time and Activity Tracker

• Monday.com 
• Workpuls
• DeskTime
• Hubstaff 
• Fiverr Business 

The payment you offer a Virtual Assistant depends on the time taken to complete the task. Therefore, with time and activity trackers, you can monitor the time taken to complete every task. 

Communication Tools For Real-time Direct Interactions

• Skype
• Microsoft Teams 
• Flock
• Slack
• Chanty

With these communication tools, you can directly connect with your virtual assistant team and share your requirements and feedback.

Video Conferencing For Discussions And Meetings

• Zoom
• Join.me
• Google Meet
• GoToMeeting
• Zoho Meeting

Want you to introduce your Virtual Assistant to the team? Want your Virtual Assistant to present a report? Want your Virtual Assistant to coordinate with your internal team? You can use these video conferencing tools for such purposes. 

Tools To Schedule Meeting and Appointments

• Google Calendar
• SimplyBook.me
• Calendly
• Setmore

Don’t miss out on another crucial meeting with your virtual assistance agency. Schedule your meeting using these excellent meeting scheduling tools.  

Project Management Tools

• Monday.com
• Basecamp
• Asana
• Trello

With project management tools, you and your internal team don’t need to stay connected with the virtual assistance team to understand any project’s progress. You can simply access the project management tool to understand the current progress. 

Social Media Management Tools

• Buffer
• Oktopost
• Later
• Hootsuite
• Sprout Social

Want to know what social media strategy your Virtual Assistant has developed? With social media management tools, you can track your current social media campaign and understand upcoming social media strategy. 

Use these tools to enjoy maximum benefits from your virtual assistant team. 

About Author

Billy Brown – is a published content creator and digital marketer. Being a skilled and passionate person he has applied the best efforts to stay with the marketing trends. Virtual Assistant management is one of his  biggest strength. As an SEO expert, I believe in providing the best digital marketing solutions with my glorious experience in multiple sectors. EcomVA is one such platform where you can see I have put my efforts, skills, and time in the growth of business.

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Have a killer resume but not sure where to look to land your deam job or find your next client? Here are some great virtual assistant jobs to help you out!

See: Becoming a Virtual Assistant – Take our free-3 day course!

Just Remote

Just Remote is an online remote job board platform. Just Remote populate their listings by collating remote job listings from all over the internet and taking job listings directly through their site.

The company is headquartered in London, England. As an employer, it costs $189 to list a job for 30 days.

As a job seeker, you can browse most of their listings for free. Just Remote do offer a ‘Power Search’, however, which costs $5/mo.

Check out their review page.

GoLance

GoLance is an online workforce platform that connects employers with freelancers based all over the globe.

They provide the platform for freelancers and employers to connect and handle the payments and contracts between the two parties.

They have developed their own tool called goMeter Time Tracking to enable clients to monitor activity, a work diary summarizing monthly gigs and communications, and a smartphone app so you can stay connected on the move.

Check out their review page here.

VA Networking

VAnetworking is one of the largest global networking platforms for virtual assistants to connect with each other and utilize resources to help them improve their businesses and find more opportunities.

On the client side, VAnetworking accepts job postings from businesses and allows their paid members to respond.

Check it out here!

Dynamite Jobs

Dynamite Jobs is an online platform aggregating and sharing the best remote jobs from more than 300 different sources every week, as well as taking job listings directly through their site.

If you’re looking for a position where you can work remotely, or you’re a business looking to hire a remote worker, you can either browse the listings on their site or speak with a member of their team for help finding a position/candidate that meets your requirements.

It’s free to post a job or freelance gig on Dynamite Jobs. They’ll keep your posting on the homepage for 30 days and you can direct candidates directly to your application process.

However, if you’re looking to move faster and get greater exposure for your gig, you’ll probably want to opt for the $197 “Boosted Listing” option.

 

HireMyMom

HireMyMom.com is an online employment outsourcing service that specializes in working-from-home moms.

The company was founded in 2007 by entrepreneur Lesley Spencer Pyle, a mother who had formerly worked in public relations and as a desktop publisher.

HireMyMom has 3 membership options for moms looking for work:

1. $9.99 for a one week trial
2. $29.99 for 3-month service
3. $99 for 6 month Platinum membership including being a Featured Candidate on the home page.For employers, Hire My Mom charges a nominal fee ($24.99-$39) to post a job to their audience.

Become a Virtual Assistant or further your education

Check out our free, 3-day program and other programs that can help you here.

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The Benefits of Hiring Bilingual Virtual Assistants

In recent years, more and more professionals have opted to hire virtual assistants. Here you can read 6 reasons why hiring a bilingual assistant benefits you!

Having a trained virtual assistant from one of the top virtual assistant companies increases productivity. It allows you to focus on parts of your job that benefit from your talent and expertise. If you’ve been considering hiring a virtual assistant, it’s important to consider a bilingual Spanish virtual assistant during your hiring process. 

With 13.5% of United States households speaking Spanish, failing to cater to Spanish-speakers automatically keeps your business from reaching its full potential. For example, if you own a bookstore and don’t speak Spanish, you’re missing out on all of the business of the Spanish-speaking population in your area. If your bookstore exists online, you are missing out on the business of the Spanish-speaking population all over the country. 

While learning a second language might not be in the cards for you, there’s an easier way to make your business more friendly to Spanish-speakers: Hire a Spanish-speaking virtual assistant. Here are the top reasons to add a bilingual virtual assistant to your team. 

1. You can tap into the growing Spanish-speaking customer base in the U.S., Canada, and Latin America.

Having bilingual members working for your organization can open up more opportunities for your business. With the help of a Spanish-speaking virtual assistant, you can make your products and services more accessible to the Spanish-speaking customer base in the U.S. and Canada. The demand for bilingual or Spanish-speaking business is growing rapidly, and this can give your company an advantage.

2. Cost-saving. 

Hiring a bilingual Spanish virtual assistant prevents you from having to hire two people to do the same job. Rather than employing a customer service representative to deal with your English-speaking clientele and a Spanish-speaking person to deal with your Spanish clientele, why not just hire one person who can do both? With a bilingual Spanish virtual assistant, you can provide customer service in both languages without the hassle and expense of hiring two employees, or multiple contractors.

3. Improved communication.

Being fluent in two languages is no small feat. Individuals who master two languages demonstrate the skills and patience to communicate clearly and effectively. Often, those who are bilingual have to translate for friends and family, so communicating information accurately is second nature. This clear communication helps you avoid mistakes and misunderstandings at work and ensures peace of mind when your bilingual Spanish virtual assistant communicates with your clients.

4. Better SEO, for better Google Rankings. 

Having a bilingual Spanish virtual assistant can help you boost your SEO tactics in other languages. Just because your website comes up reliably in English-speaking markets doesn’t mean it’s effective for people searching in Spanish. Having bilingual input gives you the insight and opportunity to boost website traffic and hits. 

5. A wider audience for email and marketing efforts. 

Your Spanish-speaking virtual assistant will be able to translate emails, ads, and customer service statements to apply to your Spanish clients. Translation engines tend to make translations sound unnatural, and conversational Spanish from a fluent speaker often catches customers’ interest. If you have a Spanish-speaking client base or are looking to draw a Spanish-speaking client base, do not rely on Google Translate sites for your content. A Spanish-speaking virtual assistant will be much more effective at translation. Additionally, your bilingual virtual assistant can provide priceless inside information about what your Spanish-speaking clients want and need. This kind of access to the Spanish-speaking world cannot be found in a focus group or survey.

6. Better communication and a wider reach with interpretation and translation services. 

Bilingual virtual assistants can add significant value to your business. A bilingual virtual assistant who can communicate in both English and Spanish can significantly improve communication between you and your clients.  It can also open up doors to expanding your client base. This is especially useful in growing industries such as healthcare, or the legal industry. 

• Physicians: Healthcare workers need to communicate with patients and their families in English or Spanish. 
• Immigration Attorneys: As immigration grows, lawyers and other staff members may need to speak or interpret in both English and Spanish, or have documents translated so that their customers understand what they say. 
• General Attorneys: As the Spanish language continues to grow in popularity, attorneys, regardless of their practice areas, may need translation or interpretation services to communicate information regarding a case. 

Having a bilingual virtual assistant who can clearly translate, communicate, and interpret in both English and Spanish can be a huge asset to these industries. 

Hire an Asset for Your Business with a Bilingual Virtual Assistant 

Bilingual Spanish virtual assistants are an asset to almost every company. No matter your business platform or area, being able to cater to the Spanish-speaking world is a good thing. Hiring a Spanish virtual assistant from Virtual Latinos ensures that you can cater to your customers no matter their background and gives you endless opportunities to grow your markets. As one of the top virtual assistant companies, they are ready to pair you with an assistant who meets your exact needs. With assistants based everywhere from Peru to Chile to Guatemala, you’re sure to find a Spanish virtual assistant who’s right for you and who is in your time zone. Don’t wait a day longer; hire your virtual assistant today. 

An Alternative to Virtual Latinos

Check out the reviews of Uassit.ME for an alternative Latin American Virtual Assistant company or see our locations page!

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