This article lists some important management tools that assist the manager in dealing with the challenges of effective team performance management.
Effective team management is not an easy job. It is the art of bringing several approaches and different individuals together to work for a shared vision and common objectives. There is no one right and commended way that dictates how to manage your team effectively. Being a manager means that at times you need to be a leader, at other times a coach and a mentor depending on the context of the situation. Business management ultimately requires flexibility, passion, and love for team members and the organization’s mission and objectives.
The following management tools will assist the manager or leader in dealing with the challenges of effective team performance management.
Time Management and Delegation
Delegation within the workplace simply means getting a task done by distributing the necessary work rather than dealing with it all alone. When this is properly executed, much time, as well as energy, may be spared. While some employees may see this as a power trip, this should certainly not be the case. To delegate effectively, the delegation must be handled correctly as simply shouting orders is unlikely to help with getting a job done and will probably result in reduced staff morale akin to shooting oneself in the foot.
Delegation of Authority
Being a leader or a manager entails the completion of several tasks. Though the leader or manager can be part of the task achievement process, an amount of delegation is expected since it is with the team that most of the tasks can be achieved.
Delegation of authority demands a high level of trust in peers and subordinates, along with effective communication skills and constructive feedback between team members. A lack of effective delegation skills leads to inefficiency, ineffectiveness, and demoralization of staff members.
Workplace Delegation Process – Making Decisions
For delegation to achieve the desired outcome of saving time, it is important to first take time to think about which tasks are going to benefit most from being delegated and which jobs are better being completed by oneself. After having made a list of tasks in priority order, consider which employees in the office have the most suitable sets of skills to handle specific tasks. The simple rule of thumb is to keep the most important jobs and delegate the tasks that one believes others can comfortably handle.
Workplace Delegation – Provide Specific Instructions
It is not good to spend time selecting the right person with the appropriate skills to complete the task and failing to then provide clear, specific instructions on how it should be carried out. Begin by explaining precisely what is required, and why the task is necessary, and offer clear time limits. Once clear instructions have been provided, let the person go and get on with the task, so one can focus on other projects.
Communication Skills Help Delegate Effectively
Before one leaves the individual with his or her delegated task, it is worth letting the individual know that should problems arise to contact either oneself or a line manager if appropriate. Attempting to strike a balance between being open to questions and encouraging the other person to come up with their solutions is an integral part of the delegation process.
Upon successful completion of the delegated task, do not forget to praise the individual for their work, and this will likely help improve morale and reduce workplace conflict.
As highlighted above, it will save much time in the long run if one learns useful time management skills such as delegation and effective communication. When delegation is handled correctly, it can be a real benefit for both sides, offering others the opportunity to improve key skills.
Project Monitoring and Evaluation
A pivotal role of the manager is to control the progress made toward achieving the targets and objectives set by senior management. Project monitoring and evaluation entail identifying and correcting variances from the planned progress. The following project management evaluation and monitoring tools can be used:
- SWOT analysis
- Cost analysis
- Balanced scorecard
- Quality management
- Standard operation procedures
Dealing with Stress at Work
Stress management in the workplace refers to the manager’s or leader’s methods of coping with stress. Stressful situations are part of everyday life, especially in the workplace. Dealing with stress at work involves finding alternative ways to deal with difficult situations or otherwise adjusting positively to a challenging situation.
Using Information Technology Communication Effectively
Today, information technology communication has become an important tool in the workplace that can make projects, operations, and decisions easier and faster. Information technology communication does not replace interpersonal communication, but it remains an effective communication channel to enhance the relationships among team members.
Information technology communication is also an effective management tool to discuss a pressing work-related issue with all members of staff when it is not possible to organize an urgent meeting at a short notice. Another advantage is that all correspondence between team members is written and documented.
About the author: Bianca Ward is a professional who writes informative speech topics on kingessays.com, marketing manager, and content developer. She has worked in a variety of industries, including technology, healthcare, and finance.