5 Daily Tasks a Virtual Assistant Can Do for You
There’s a great Black Mirror episode called White Christmas, which, besides the general plotline, describes the VA technology of the future.
Basically, a company created clones of every client and then made them smaller and put them into a VA device, from which they would do their virtual assistant tasks: get their hosts breakfast, check their daily schedule, etc.
In this episode, the VA technology looks very cruel and, honestly, even a bit scary since the clones were physically and mentally forced to do their job.
Luckily, the real virtual assistant technology is not this inhumane, even though it’s not as developed. However, it still can make your day easier and help you manage everything on time by doing key daily tasks that usually take you some time to complete.
What are these tasks?
Let’s take a look.
First and foremost, you can use a virtual assistant to get your daily administrative tasks in order. A virtual assistant can easily help you sort out:
- Emails and correspondence. Email is one of the most popular means of communication, and each of us receives several emails a day. That’s why it can be quite tiring to go through each of them. A virtual assistant can manage that for you and even send follow-ups to the emails that you’ve sent earlier.
- Contact information. If you have dozens of contacts in your contact list, it will take you some time to retrieve the necessary information and make a call or send a message. A voice assistant can get you any contact information in seconds and also can retrieve contact information from social platforms.
- Schedule. Having a voice assistant managing your schedule is a great way to do everything on time and make sure you don’t miss any meetings.
- Finances and invoicing. Since a virtual assistant has access to your documents, it can easily send invoices and manage your financial information in general.
Having a virtual assistant can also be of great help for project managers who have to follow strict deadlines and need to make sure everything is done on time. Virtual assistants can set reminders and send notifications to make sure that everything is going as planned.
2. Daily Social Media Checks
Routine social media checks in the morning can take a lot of time, especially if you are an entrepreneur, and staying active on social media is important for creating more awareness for your brand.
If you recognize yourself here, using a personal virtual assistant can be a good solution for you. An assistant can run through the social media feed and prepare the most relevant entries, so you don’t have to waste time browsing dozens of posts.
Besides, a virtual assistant can integrate with services like Google Alerts and notify you of the daily news tailored to your interests.
If you need more than this, please see your options for a Social Media Strategist here!
This task is also among the most time-consuming ones. If your work or studies involve a lot of research, you know that it will take you about an hour or two just to get all the sources of information you need.
At this point, a virtual assistant can also come in handy. Most of them have the option of voice search, so you can actually do your research and browse for information while doing some other task.
Also, you can ask a virtual assistant to retrieve some information for you. For instance, you are about to write an essay, and you need to get examples from Subjecto or any other online essay database. Your virtual assistant can search for the relevant example and save it for later use.
One more point in favor of using virtual assistants for research is collaborative tasks. Some virtual assistants have a whiteboard feature that allows you to connect several people to the project. Thus, you can research and brainstorm ideas while your virtual assistant will save all the information.
If you’re running a business and have a multichannel marketing strategy, it can be quite hard to keep track of all the activities. But luckily, you can outsource some of your marketing tasks to a virtual assistant.
Just to provide you with some context, let’s take a look at which content marketing tasks, in particular, your virtual assistant can do for you:
- re-purposing content
- planning and running your content calendar
- editing your visual content
- researching content ideas
- promoting your content
- schedule and upload posts on social media
- create content for emails
- analyze data received from your content strategy
As you can see, there are quite a few time-consuming marketing activities that a virtual assistant can take off your back. Thus, you’ll have more time to focus on business growth and not worry about routine tasks.
Although it’s probably not very relevant right now because of the COVID-19 pandemic, traveling will still return sooner or later. Airports will soon get as busy as before, and it will become a challenge to get an airplane ticket again and a hotel reservation again.
Planning your travel arrangements can take a lot of time. However, if you choose to delegate these tasks to a virtual assistant, you will be able to do it in no time. A virtual assistant can help you track the most affordable tickets and hotel offers and book them for you as well. This can be especially handy for those whose lifestyle involves a lot of traveling.
Find other VA companies for Personal Tasks here!
As you can see, there are a lot of daily tasks that a virtual assistant can do for you. All these tasks can take quite a lot of time to finish and can really clog up your daily routine.
So, if you have other more important activities, it’s better to outsource some of your day-to-day tasks to a virtual assistant. They could run your administrative activities, check your social media, do research for you, perform some marketing tasks, and even fix all your travel arrangements.
As a result, you will be able to focus on more important things: launch and grow your business or even finally find time to meet with your family. Having a virtual assistant allows for an easier and more enjoyable daily routine.
There are a ton of Virtual Assistant Companies out there that can help you achieve your goals based on your unique needs.
One of our partners, ClearDesk, are offering a free consultation call to see how they can help you! They also offer a free 7 day trial – you have nothing to lose! You can read my review on ClearDesk and find out more information about the services they offer by clicking here.